More time for people, Less time for paperwork

Your safe and responsible AI assistant for conversations, reporting and intake

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Helping & Caring for others

Built in Africa, Operated and Governed in Europe(EU)

our mission is to help solve problems in society with the help of information technology. In particular we want to make the life of the millions of care takers in the world easier by erasing their administrative burdens so they can concentrate on what they love most – helping and caring for others!

Fill Fellow is being Co-developed by a Fair Trade Software Company – Trinity Software Center in Kumasi, Ghana. Here, young African engineers from underprivileged homes can escape unemployment and get the opportunity to learn and become world class software developers. Since 2017 Trinity has been working for the African and European market on software solutions that make an impact on the world.

The Problem

Everywhere in society, caretakers, municipalities, nonprofits, and service companies etc. All these professionals lose enormous time to administration including:

  • Substantial amount of working time disappears into paperwork
  • Rising staff shortages limit human contact
  • Reporting formats are inconsisten
  • Intake calls require extra administrative follow-up work

Fill Fellow solves these challenges with a safe, compliant, automated workflow.

WHY FILL FELLOW IS SAFE >

How FillFellow works

From conversations to forms in seconds

Record your conversation

Use our mobile app for in-person meetings or the desktop overlay during video calls (Teams, Zoom, Meet). A clear indicator shows when AI processing is active and fully compliant with the AI Act transparency rules.

Instant Transcription

Accurate AI transcription with speaker separation. The professional reviews and corrects the transcript before it is used further.

Structured Reporting

Fill Fellow extracts key points, fills your reporting templates, and generates a first draft recommendation. Every summary is reviewed, edited and explicitly approved by the professional before it can be stored or shared.

Store or Export Securely

Depending on your organisation’s compliance needs: Standard GDPR mode, GDPR Safe Mode (no special categories stored), ISO-aligned access controls, Export to ECD/EPD/CRM/ PDF/Excel/API

With Fill Fellow:

  • You spend up to 70% less time on administration.
  • You have more personal attention for each client.
  • Employees are more motivated => less turnover.
  • More work is done by fewer people, without compromising quality or enjoyment.

Who We Serve

FillFellow is for a variety of organizations including :

Care & Cure Professionals

High-sensitivity data (medical, psychological). Fill Fellow supports strict privacy expectations, ISO-aligned processes, and structured clinical reporting.

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Care & Cure Organizations

Save 20% of staff time lost to admin. Fill Fellow boosts efficiency and happiness in care teams. GDPR-proof, hosted in Europe. Our AI tool automates documentation and gives first advice.

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Municipalities & Social Services

WMO, Youth, Work & Income teams work under strict public governance. Fill Fellow is DPIA-ready, transparent, safe, and aligned with public-sector quality frameworks.

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Nonprofits & Faith-Based Organisations

They must follow GDPR but may not store special categories of personal data. Fill Fellow enforces GDPR Safe Mode, anonymisation, and forbidden-field detection.

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Service Companies With Intake Team

Companies that handle customer calls need safe data handling and efficient quoting. Fill Fellow automates call notes, first quotes, and planning suggestions.

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Creating lasting impact.

Built for Social Impact Organizations

With Fill Fellow you get more than transcription: your forms will be tailored to your organization, are filled automatically, and uploaded into your systems after your own human quality check. And with our AI agent, your team can even receive context-aware advice during their work, based on your own internal documentation.

SEE WHY FILLFELLOW IS SAFE >

In-take interviews just got a lot more easier.

Use FillFellow for :

FillFellow made for volunteers and healthcare professionals can useful in a multple disciplines including debt counseling, mental health awareness empowerment, community care etc.

Debt Counseling

Take control of your finances with expert debt counseling.

Mental Health Clinics

Empowering your mental wellness with compassionate support.

Community Care

Comprehensive support services to enhance the well-being and connection of our local community."

Dashboards with Power BI

Transform data into actionable insights with our Power BI management dashboards.

AI & Security at the Core

Cross Platform
GDPR Compliant
A.I Egnine Core
Data Formats

Affordable & Scalable

Fill Fellow makes your work easier by combining transcription, automatic form-filling, and smart advice from your own knowledge base.

STARTER

€39.00/month

  • For small teams(up to 3 users)
  • 120 minutes included
  • Transcription of your interviews to clear text
SUBSCRIBE NOW

PROFESSIONAL

€89.00/month

  • For growing teams(up to 10 users)
  • 300 minutes included
  • Transcription
  • Automatic form-filling and upload into your own database
SUBSCRIBE NOW

TEAMS

€159.00/month

  • For larger organizations (up to 25 users)
  • 600 minutes included, pooled across your team
  • Transcription
  • Automatic form-filling and upload
SUBSCRIBE NOW

ENTERPRISE

€299.00/month

  • For organizations with 50+ users
  • 1200 minutes included
  • Transcription
  • Automatic form-filling and upload
  • AI agent that provides advice based on your own knowledge library
SUBSCRIBE NOW

All Plans Includes:

  • GDPR-compliant data handling
  • Server cloud storage in Europe
  • Easy export to PDF, Excel, or your client system

Other Benefits:

  • Extra minutes: €0.25 / minute (always cheaper than Plaud.ai)
  • Discounts: –25% for NGOs and educational institutions
  • Annual payment: 2 months free

FAQs

Why Fill Fellow Is Safe — Compliance FAQ. A Compilation of questions and answers that will help you decide. 

For more detailed questions or answers, feel free to reach out by contacting us at +31 6 46138327

Yes it absolutely is! Fill Fellow follows all GDPR principles:

✔ data minimisation

✔ encryption

✔ transparency

✔ EU hosting ✔ purpose limitation

Yes. Fill Fellow qualifies as a limited-risk AI system and provides:

✔ transparency indicators

✔ user control

✔ human review

✔ safety monitoring

✔ logging and traceability

Only if your organisation is legally allowed and chooses to. For nonprofits and other groups without that basis, Fill Fellow by default activates GDPR Safe Mode.

Fill Fellow is governed by an Information Security Management System that follows ISO/IEC 27001.

The ISO 27001 norms form the core framework for how we manage information security, risk, access control, incident handling and continuous improvement across our services.

Where relevant, our controls are aligned with sector-specific standards such as NEN 7510 (healthcare) and the BIO (Dutch government baseline). These frameworks are mapped to the ISO 27001 controls to meet public-sector and healthcare expectations, without extending the certification scope.

This approach ensures a single, consistent security framework, while remaining compatible with the requirements of different sectors.

Yes — we provide a complete DPIA documentation pack.

Fill Fellow is your AI assistant for intake and monitoring conversations. Developed for volunteers and healthcare professionals, our tool automates form filling, improves data quality and saves time – all with your voice.

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- CONTACT US

Email

info@fillfellow.nl

Phone

+31 6 46138327

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